Office Manager / Compliance Assistant (m/w/d) in Luxembourg

• Ensure the smooth day-to-day operation of the Luxembourg head office, including office supplies, postal services, meeting rooms, and general administration.
• Provide administrative support to the Managing Director and the Head of Compliance, including document preparation, appointment coordination, and follow-up of action points.
• Coordinate internal and external meetings, conferences, and visits, including scheduling, logistics, and preparation of materials.
• Provide administrative support to the Compliance function, including maintaining documentation, preparing reports, coordinating information requests, and liaising with branches and group entities.
• Perform Corporate Secretary duties, including coordination with the Board and committees, preparation of meeting documentation, minute-taking, follow-up of decisions, and maintenance of corporate records in line with Luxembourg governance requirements.
• Oversee the filing and archiving of corporate and Compliance documents, manage service providers and procurement, and liaise with building management and external partners.

• Bachelor’s degree in administration, business, or a related field, or equivalent professional experience in office management or administrative support.
• Minimum 2–3 years of experience in a similar role in Luxembourg, ideally within a regulated environment such as insurance, finance, or professional services.
• Basic knowledge of company secretarial, governance, or Compliance processes is considered an advantage.
• Strong organisational skills with the ability to work independently in a small local team while coordinating with international colleagues and stakeholders.
• Excellent communication and interpersonal skills with a proactive, reliable, and service-oriented mindset.
• Fluent in English and French, with German considered an advantage. Good knowledge of MS Office and common administrative tools is required.

• Personal development is important to us, which is why we support you in it.
• A working environment based on trust, encouragement, and constructive feedback.
• Collaboration with people from different countries and cultures.
• 26 days of annual leave + 9,5 additional rest days.
• Flexible working hours.
• Meal vouchers.
• Free coffee, tea, water.

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