Assistant Manager CoSec/Legal

• Managing the ongoing administration of funds and structures, including incorporations, liquidations, board and shareholders' meetings, and investment-related transactions.
• Acting as a key point of contact for external parties such as AIFMs, regulators, depositaries, notaries, auditors, and other service providers.
• Preparing, attending, and chairing board and shareholders' meetings, ensuring proper documentation and follow-up.
• Coordinating the approval and filing of annual accounts, including liaison with external auditors and organization of governance meetings.
• Ensuring robust corporate governance and full compliance with Luxembourg regulatory and legal requirements.
• Reviewing deliverables and maintaining oversight of operational processes to ensure accuracy, timeliness, and consistency.
• Supervising onshore and offshore teams, monitoring KPIs, supporting team leaders, and contributing to team development.
• Building and maintaining strong working relationships with clients, internal departments, intermediaries, and local authorities.
• Contributing to process improvements and operational efficiencies where appropriate.

• Minimum 5 years of relevant experience in traditional and alternative investment fund administration and corporate secretarial services, ideally within Real Estate structures in Luxembourg.
• Experience gained within fund administration, domiciliation, or professional services firms is strongly preferred.
• Bachelor's or Master's degree in Corporate Law, Economics, Business Administration, or a related field.
• At least 1 year of team supervision or people management experience.
• Strong knowledge of the Luxembourg fund industry and Luxembourg corporate law.
• Ability to manage multiple priorities, remain well organized, and meet deadlines in a fast-paced environment.
• High level of attention to detail and accuracy.
• Comfortable working independently while contributing effectively within a team environment.
• Strong interpersonal and communication skills, with a professional and client-focused approach.
• Very good organizational and administrative skills, with the ability to identify and suggest procedural enhancements.
• Fluent English is mandatory; German, French, or additional languages are considered an asset.
• Very good working knowledge of MS Office tools (Word, Excel, PowerPoint) and the ability to learn additional systems.

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