Senior Oversight Officer - ManCo

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  • Luxemburg
  • Unbefristet
  • Vollzeit
  • 8 Tage her
Job DescriptionXB Luxembourg is supporting a leading international investment management organisation in the recruitment of a Senior Oversight Officer to join its Luxembourg-based Management Company.Our client operates globally with a strong presence across multiple regions and is committed to fostering an inclusive, collaborative, and high-performing environment. This is an excellent opportunity to join a dynamic team where you can contribute to key oversight activities while developing your career within a regulated financial environment.Duties:Contribute to the oversight framework covering delegated portfolio management activities and associated reporting tools, ensuring alignment with applicable Luxembourg regulatory requirements (including CSSF Circular 18/698).
Support senior management in supervising delegated functions and third-party service providers, including portfolio managers, fund administrators, depositaries, and distribution partners.
Conduct initial and ongoing due diligence reviews on delegates and critical service providers, ensuring appropriate monitoring standards are maintained.
Analyse and evaluate key risk and performance indicators relating to external providers.
Develop and maintain risk-based assessment profiles (RBA) for delegated arrangements.
Monitor control effectiveness and escalate issues or breaches in a timely manner.
Maintain and enhance operational reporting dashboards.
Track remediation actions arising from due diligence reviews and ongoing monitoring activities.
Assist with AML/CFT oversight activities in collaboration with the MLRO, ensuring compliance with regulatory expectations.
Participate in service review meetings and onsite assessments of third-party providers.
Coordinate due diligence processes internally across departments to ensure completeness and consistency.
Ensure proper documentation, audit trails, and reporting to governance bodies (e.g. Management Committee, Board, Vendor Governance Committees).
Support the continuous improvement of internal policies, procedures, and oversight documentation.
Organise and follow up on governance committee meetings, including preparation of materials, minutes, and reporting packs.
Maintain and update regulatory registers (including DORA-related requirements), coordinating with relevant stakeholders on data collection, resilience assessments, and contractual reviews.
Assist in the implementation and maintenance of contractual frameworks (SLAs, SOWs, operational memoranda) with third-party providers.
Contribute to regulatory and oversight-related projects on an ad hoc basis.
Work closely with internal teams such as Compliance, Risk, Legal, and Fund Administration to ensure effective oversight execution.
Monitor compliance with transaction reporting regulations (e.g. EMIR, SFTR), including oversight of delegated reporting arrangements.
Act as a key point of contact for internal and external auditors on oversight-related matters.Requirements:Degree in Finance, Economics, or a related discipline.
Approximately 3–5 years’ experience within a Management Company, asset manager, or similar regulated environment (UCITS/AIF).
Prior exposure to due diligence, oversight, or vendor governance activities is advantageous.
Good understanding of the Luxembourg asset management ecosystem and key stakeholders.
Professional certifications (e.g. CFA, CAIA) would be considered a plus.
Strong stakeholder management skills with the ability to collaborate across functions and with external providers.
Well-organised, detail-oriented, and capable of managing multiple priorities.
Self-driven, proactive, and adaptable in a fast-paced environment.
Fluent in English (written and spoken); additional languages such as French or German are beneficial.
Advanced skills in Microsoft Office (Excel, PowerPoint, Word); familiarity with digital tools and automation solutions is an advantage.
Experience with vendor governance platforms (e.g. Coupa) would be beneficial.
Demonstrates initiative, accountability, and a results-focused mindset.

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