Office & Administration Operations Officer (CDI)
- Luxemburg
- Unbefristet
- Vollzeit
MIBL provides a wide range of financial services to institutional investors including depositary, custody, fund administration and other banking-related services.MIBL now has an opening in its Corporate Planning & General Administration Department for a:Office & Administration Operations Officer (CDI)(Ref: CPGA032026)Role responsibilities:Facility Management:
- Assist in relationships with external service providers (facility management, cleaning, office suppliers).
- Back up for access control, visitor management, and physical security standards are maintained.
- Assist with the daily operational management of the office
- Support office processes align with regulatory expectations and internal governance standards
- Maintain documented procedures for administrative and office-related processes
- Support audit readiness (internal audit, external audit, regulatory inspections)
- Maintain proper documentation, archiving, and record-retention standards
- Contribute to business continuity planning (BCP) and office contingency arrangements.
- Provide structured support to the team
- Assist in maintaining corporate documentation and administrative registers
- Ensure confidentiality and secure handling of sensitive information
- Support regulatory filings logistics where applicable
- Support implementation & review of internal procedures
- Organize internal meetings, training sessions.
- Minimum 5 years of experience in administrative operations within a regulated financial service environment in Luxembourg
- Experience in maintaining documented procedures
- Excellent organizational and documentation skills
- High level of discretion and professional integrity
- Organised and team-oriented mindset
- Strong MS Office skills
- Fluency in English and French (German & Luxembourgish considered an asset)
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