For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Administrative Assistant - Legal Assistant (M/F) Responsibilities : Provide administrative support on all legal documentation in collaboration with the Division's lawyers, including: preparation of execution versions of contracts, processing of originals, follow-up with counterparts and other EIB operational directorates, notifications of signatures and document filing; Edit and proofread all outgoing documents in terms of compliance with administrative procedures and ensure quality control of documents; Carry out general secretarial duties and administrative tasks, including mail/document control and distribution, filing, organisation of meetings; Prepare business trips and follow-up related expense-reports; Prepare and follow-up purchase requests for consultancy and take care of administrative aspects in relation to in-house and external consultants; Prepare draft correspondence on various topics for the Division, including notes, reports, and presentations; Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents; Make suggestions and contribute to improve key records management processes in the Division and the Department.
