Cosec/Legal Officer

• Assist with managing a client portfolio including all aspects of administration & company secretarial matters
• Working with the Manager and Director to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities, including Luxembourg corporate and regulatory filings, stock exchange listing requirements and working with the accountants to ensure client reporting deadlines are met
• Preparation and implementation of customer specific procedures in relation to administration and reporting requirements for each entity
• Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements
• Ensure that responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines
• Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements
• Liaise with lawyers and clients with regards to reviewing transaction documents
• Manage bank account openings and coordinate AML/KYC requests around the entity portfolio
• Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs
• Responsibility for all financial aspects of the client relationships, including: monitoring of WIP, billing process, monitoring/chasing the timely settlement of invoices
• Manage and review payment transactions for your client portfolio
• Any other duties in the scope of the role that the company requires.

• Build key relationships with clients, respond swiftly to client requests and manage client expectations
• Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required
• Liaise with customers and agents in respect of both scheduled and ad-hoc transactions
• Performing cash management and reviewing bank payments
• Assisting the transaction management process for transactions such as new fund investments, fund distributions or listed debt instruments
• Responsibility for annual reviews, compliance and risk reviews and client due diligence for all clients within portfolio

• Bachelor or Master degree in Business Administration, Finance or equivalent studies
• Professional ICSA (or equivalent) qualification would be an asset
• Minimum of 2 years' experience in the (Luxembourg) finance industry
• Excellent communication and organisation skills
• An understanding of Luxembourg statutory laws and other related legal and regulatory requirements (e.g. anti-money laundering laws and regulations)
• Excellent organizational skills and interpersonal skills for a high degree of client interaction and the promotion of client interaction within the business
• Ability to plan effectively with strong deadline orientation
• Proactive and problem-solving approach to client servicing
• Fluent in English is a requirement, French or German language skills will be considered as an advantage

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