Administrative assistant (50%)
Université du Luxembourg
- Belval, Esch an der Alzette
- Freiberuflich
- Teilzeit
- Work closely with the Principal Investigator and the other team members in assisting them in their daily tasks
- Organise and prepare meetings/events and arrange facilities (in collaboration with internal and external services)
- Draft and distribute the minutes of the meetings
- Arrange professional travel for the team members
- Keep track of purchase orders, invoices, and travel expenses
- Keep track of the annual budget
- Proofread translated documents (reports, factsheets, flyers etc.)
- Support the maintenance of the website and other marketing material
- Contribute to recruitment process for new employees and/or students
- Organisation of the event for the public launch of the 2022 Reports in cooperation with the Ministry of Health and Social Security/Health Direction and the Ministry of Education
- Organise the administrative tasks of the next survey round due in 2026 in close collaboration with the Ministry of Health and Social Security/Health Direction, the Ministry of Education, and the schools in Luxembourg
- Provide general administrative support within the framework of the CCY if needed
- Higher education in office management (Bac+2/+3)
- A minimum of two years’ secretarial experience
- Proficiency with modern office software
- Good knowledge of IT Tools (Canva, social networks, Webex etc)
- Applicant must be fluent in French and have a very good command of English. Knowledge of German and/or Luxembourgish is considered an asset
- Good organizational and planning skills, with strong attention to details
- Must be able to work on her/his own initiative as well as part of a team
- Good team player and ability to work collaboratively in a multicultural environment
- Curriculum Vitae
- Cover letter (max. two pages)
- Contract Type: Fixed Term Contract 24 Month
- Work Hours: Part Time 20.0 Hours per Week
- Location: Belval
- Job Reference: UOL06303
- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …