HR Services Coordinator & Administrative Assistant (m/f)

• Provide comprehensive logistical and administrative support to the HR team.
• Monitor HR communication channels (phone, email, front office desk, etc.) and respond to inquiries or escalate issues as appropriate.
• Organize and coordinate meetings, business travel arrangements, and HR-related events.
• Manage the department’s invoicing processes, including: Creation and follow-up of purchase orders and cost allocation and Verification and validation of invoices.
• Management of Service Level Agreements (SLAs) with internal clients and related recharges.
• Maintain accurate filing systems and ensure proper document archiving (both physical and digital).
• Draft and format HR documentation, including SLAs, policies, internal communications, and other official materials.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proven experience in an administrative or HR support role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills in French and English, German and/or Luxembourgish are an asset.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and a proactive, service-oriented mindset.

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