Personal Assistant (m/f) Part-time 50%
- Luxemburg
- Unbefristet
- Teilzeit
- Have a coordinator role between the Partner and her/his internal and external contacts;
- Provide general and specific administrative support directly to the Partner (draft and review documents such as letters and emails, scanning and filing responsibilities, etc.);
- Take care of incoming calls;
- Take care of the Partner’s agenda and manage electronic diaries;
- Organize the Partner’s meetings, calls, seminars and events;
- Organize trips abroad;
- Prepare and follow-up assistance for client records;
- Compile and prepare documents for internal and external meetings;
- Take care of expense forms and mission orders.
- Work closely with lawyers to support them on the management of their files (matter opening, etc…);
- Prepare case files and court bundles for litigation matters;
- Liaising with notaries, lawyers and authorities;
- Track and check documents (signature, legalization,…).
- Relevant experience as a personal assistant, paralegal, secretary or administrative assistant in law firm, notary office, fiduciary or renowned firm;
- A degree related to paralegal, administration, assistantship or secretarial support;
- Fluency in English and French is mandatory;
- Communication skills in German or Luxembourgish would be an asset;
- Full proficiency in MS Office (Outlook, Word, PowerPoint, Excel, Visio);
- Technical background for preparing RCS orders/deposits and Proxy statements;
- Ability to multitask and prioritize workflow;
- Attention to detail and accuracy, efficiency and flexibility;
- Ability to be proactive and take initiative.