Manager - GP/SCSp Oversight

• Annual accounts:

• Ensure timely filing and approval in coordination with the domiciliation agent.
• Invoices payment:

• Set-up of an efficient invoicing and invoices payment process for legal, domiciliation, and tax services; liaising with the Fund Management team, and service providers thereto.
• Support Fund Management in reviewing proposed service provider offerings for the GPs and SCSps.
• Co-ordinate with the payments team to ensure timely payment of all SCSp related invoices and GP related invoices including ensuring invoices are in line with pre-agreed budgets.
• Lead remuneration fee recharge process and ensure GPs have sufficient funding to manage their cash needs for the year.
• Bank accounts:

• Coordinate with the Luxembourg Treasury and Business Segment teams on the opening of GP and SCSp bank accounts and the provision of required information to the bank.
• Ensure timely setup of new accounts in Entity Lifecycle Manager (ELM) and online banking tools, and grant appropriate access to domiciliation agent and Fund Management team.
• Coordinate the receipt of cash for GPs and oversee ongoing bank account management in collaboration with the Treasury team.

• VAT:

• Oversee and coordinate with the Tax lead and the Tax service providers to ensure accurate preparation and timely filing of VAT returns & manage communications from the vat administration for both, SCSps and GP entities.
• Liaise with the Tax lead and Tax advisor regarding VAT registration and filings, ensuring timely submission and resolution of queries of the Luxembourg Fund entities, i.e. Lux SCSp-AIF and GP entities.
• Coordination with the ELM Team, (CFGI), Global Credit FA and the Tax service provider on KYC/AML information needed to proceed with the VAT registration.
• Ensure VAT return filing and payment is performed in a timely manner.
• Corporate Tax:

• Coordinate with the Partnership Accounting Team, domiciliation agent, segment Tax leads, third party fund admins, and tax services providers, to ensure all information and documentation required for GP and SCSP tax filings are shared timely.
• Oversee the preparation and review of corporate tax returns (Form 200 for SCSps, Form 500 for GPs), ensuring accurate completion, timely filing and tax payment in collaboration with Tax leads and service providers.
• Manage communications from the tax administration and ensure timely payment of taxes.
• Ensure functional currency requests are filed within the deadline.

• Ensure all SCSps and GP entities are covered by a corporate services agreement, management & indemnity agreement, review of such agreements and liaising with Fund Management Team, and domiciliation agent thereto.
• Oversight and coordination with the domiciliation agent, Luxembourg legal team and Fund Management Team for the update by the domiciliation agent of the shareholder registers of the Fund entities, on a quarterly basis, and coordination with the Carlyle Luxembourg office Executive Assistants for the signature of such registers.
• Support the domiciliation agent to ensure KYC/AML supporting documentation and information on investments is provided in a timely manner.
• Ensure compliance with Country-by-Country Reporting (CbCR) requirements by maintaining an up-to-date Luxembourg population of entities, liaising with the service provider, and reviewing and ensuring timely submission of CbCR notifications.
• Support the domiciliation agent in the organization of the board meetings including liaising with non-Lux based Managers, Fund Management Teams, and external counsel.
• Oversight of regulatory changes with the AIFMs including ensuring depositary agreements are signed on a timely basis and KYC checks are conducted within expected timeframes
• Reviewing and providing feedback to the service provider regarding the database of entities and ensuring that the sharepoint is populated on a timely basis
• Act as a Manager on the GP Boards and ensure meeting documentation and decisions are properly maintained and executed.

• Drafting, reviewing and enhancing the SCSp/GP manual of procedures to ensure alignment with internal processes and ensure its approval for compliance with Luxembourg regulation.
• Ensuring compliance with group policies and providing technical support to Fund Management Team where necessary.
• Hold regular meetings with Fund Management Teams, domiciliation agent, Luxembourg Carlyle Team and Tax providers, where necessary, to ensure clear communication and processes are in line with changing regulatory environment.
• Attendance to bi-monthly follow-up calls with the domiciliation agent.
• Actively contribute to process improvement initiatives and maintain effective communication between the US, Luxembourg, and service provider teams.

• Degree in Accounting, Finance or related field with experience in tax and corporate governance aspects are considered an asset.
• Solid understanding of financial statements and fund accounting principles is preferred.

• Minimum 5-7 years of experience in the private equity, real estate, or credit industry, ideally in a legal, finance, or coordination-focused role.
• Strong knowledge of Luxembourg corporate, regulatory, and fund laws, and their application to GP/SCSp structures.
• Proven experience managing or coordinating cross-functional workstreams with service providers, including accountants, tax advisors, domiciliation agents, and legal counsel.
• Ability to interpret financial information and ensure process accuracy.
• Fluency in English required ; French and German is an advantage.
• Previous experience in a comparable coordination role or as a legal/finance manager within a fund management or fiduciary environment is strongly preferred.

• Strong organizational and prioritization skills, with the ability to manage multiple workstreams and deadlines across legal, finance, and tax functions.
• Hands-on and solutions-oriented, capable of anticipating issues and driving processes completion.
• Highly self-motivated and proactive, with a sense of ownership and accountability.
• Open and adaptable mindset, comfortable working in a dynamic, cross-border environment.
• Meticulous attention to detail and a commitment to accuracy in documentation and reporting.
• Dedicated to maintaining high quality standards and ensuring compliance with internal procedures and regulatory requirements.
• Collaborative and flexible attitude, fostering teamwork with internal and external stakeholders, including service providers and US-based teams.
• Excellent communication and interpersonal skills - both written and verbal, with the ability to interact confidently at all organizational levels.
• Proficiency in Microsoft Office tools (Excel, Word, Adobe, Outlook).
• Proven experience coordinating with multiple internal departments and external parties to ensure effective and timely information flow.

Carlyle