3163 Personnel – Operational Assistant
Manpower
- Luxemburg
- Befristet
- Vollzeit
- Run the secretariat of all internal HR procedures handled by the Division, including
ii. filling in the tables tracking the various procedures and ensuring that they are kept up to date, and
iii. assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
- Prepare documents, take photocopies and handle various administrative requests in line with the Division's operational needs and in compliance with EIB's procedures.
- Maintain proper record/documentation and data quality (e.g. preparation and filing of documents related to the HR internal procedures manually and electronically, maintenance of databases) subject to the highest degree of confidentiality.
- Coordinate reporting process for the Division- send reminders/requests to collect data, follow up on timely reception, centralize responses ensuring completeness of information.
- Cooperate with the other assistants in the Directorate and provide back-up as necessary.
- Any other administrative tasks as needed.
- Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 3 years relevant experience within a HR/legal administrative function handling confidential and legal matters.
- Ability to maintain and ensure respect of confidentiality is mandatory.
- Excellent knowledge of the Bank's standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).
- Excellent command of English and French. Knowledge of other European Union languages would be an advantage.
- An international organization
- A dynamic working environment
Your application will be treated with the strictest confidentiality.