Commercial Executive Assistant / Sales Assistant

• Manage and oversee the administrative follow-up of the Sales department’s activities
• Maintain and update prospect and client databases
• Track prospecting activities and ensure proper follow-up of client interactions
• Prepare, organise, and archive all relevant documentation
• Support the preparation of presentations, proposals, and materials for external and internal use
• Handle internal and external communications, including correspondence
• Coordinate meetings, appointments, and prospecting-related events
• Produce and update reports, dashboards, and activity tracking tools
• Produce analytical insights using external market intelligence and internal sales pipeline data
• Assist the Sales Director with planning and monitoring activities
• Organize business travel (flights, hotels, transport) and manage related administrative procedures
• Liaise seamlessly with other Executive Assistants

• Degree in higher education (minimum Bachelor’s level or equivalent), preferably in administration
• Proven experience of several years in a Sales Assistant or similar role (mandatory)
• Knowledge of the financial services and technology industries is considered an asset
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and HubSpot CRM tools
• Knowledge of other sales tools, such as Responsive, is considered an asset
• Excellent command of English and French, both written and spoken (mandatory)
• Knowledge of German, Luxembourgish, or other European language is considered an asset

• Highly organized, detail-oriented, and methodical
• Able to handle multiple priorities with autonomy and flexibility
• Strong sense of confidentiality and professionalism
• Excellent interpersonal and communication skills
• Comfortable working in an international and fast-paced environment

• Be part of a growing company operating in a high-potential market
• Take on a dynamic and evolving role with real impact
• Join a collaborative, ambitious, and forward-thinking team

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