Team Secretary (H/F/X)

• Provide comprehensive administrative support to lawyers in managing their daily operational tasks.
• Oversee the tracking and coordination of incoming and outgoing correspondence, including documents and parcels.
• Act as a liaison between internal teams, global clients, and both local and international service providers.
• Manage the scheduling and organization of meetings, ensuring efficient calendar coordination.
• Coordinate business travel arrangements and handle the processing of related expense reports.
• Support the execution and follow-up of business development initiatives led by the legal team.
• Assist with client onboarding procedures and contribute to the invoicing process.
• Monitor and manage office supplies and consumables, including inventory tracking, ordering, and receiving.

• Prior experience as a team assistant or executive secretary in an international setting, ideally within a legal or professional services environment, is considered a strong asset.
• Fluency in German (spoken and written) is essential for this role. Proficiency in English is also required; knowledge of French is a plus.
• Outstanding verbal and written communication skills, with the ability to interact confidently across all levels.
• Solid command of Microsoft Office tools, particularly Word, Excel, and Outlook.
• Demonstrates absolute discretion and confidentiality in handling sensitive information.
• Highly responsive, well-organized, and proactive, with a strong sense of initiative and attention to detail.

Manpower