Onboarding Manager Funds
Vistra
- Luxemburg
- Unbefristet
- Vollzeit
- Coordinates collection of client documentation and requirements to facilitate KYC/AML review and fund establishment
- Develops a thorough understanding of the client's Fund structure and reporting
- Builds and fosters strong relationships with clients throughout onboarding phase of engagement.
- Educates client regarding onboarding process.
- Effectively communicates expectations and deadlines to clients by acting as liaison between clients and interdepartmental teams such as legal and service activation.
- Plans, directs and coordinates activities in order to ensure project goals are accomplished within defined scope and on time.
- Creates and executes project work plans and revises as appropriate to meet changing needs and requirements.
- Identifies and schedules project deliverables, milestones and required tasks.
- Identifies resources needed and assigns individual tasks.
- Manages day-to-day operational aspects of a project and scope.
- Facilitates interdepartmental team and client meetings effectively including Client Kick-Off Call and Service Delivery Handover Call.
- Holds status meetings, as appropriate, with Client and interdepartmental project team.
- Effectively communicates relevant project information to executive team.
- Resolves and/or escalates Onboarding issues in a timely fashion.
- Actively participates in Commercial pipeline calls.
- Serve as the “voice of Onboarding” in prospect calls.
- Provide materials such as timelines to Commercial team to support closing new business.
- Ensure workflows are optimized within core systems.
- Maintain an understanding of what is acceptable in relation to AML/SOF/SOW/CDD and other compliance obligations.
- Support the development of the team's policies and procedures to reflect changing regulatory requirements.
- Assist head of department as needed and serve as a proxy in internal and departmental meetings.
- Earn the trust and respect of colleagues in and outside of Onboarding to represent the department in strategic initiatives and interdepartmental meetings.
- Suggests and leads departmental areas for improvement in internal processes.
- Participates in ad-hoc strategic projects in support of the Fund onboarding team.
- Demonstrates strong organizational and communication skills; adaptability and flexibility in a fast-paced environment are essential
- Strong presentation skills; ability to present and discuss strategies and technical information in a manner that establishes rapport, persuades others and gains understanding
- High attention to detail required
- Excellent analytical, conceptual and problem solving skills
- 7+ years of private equity fund accounting experience with a fund administrator working in the fund-level accounting and reporting business, including complex fund structures and consolidations.
- 3+ years working in fund onboarding
- Bachelor's degree in accounting, economics, finance, business administration, or related discipline
- Advanced degree preferred
- Command of MS Office Suite
- Strong English speaking skills
- Bonus Plan, based on Group performance and individual performance
- 232 hours of holidays (29 days), plus public holidays;
- Lunch vouchers for the amount of 10.80 EUR (18 per month);
- Additional AXA Health Insurance of which pays 50% (Axa VitalPlus scheme);
- Participation in Pension Scheme, after 6 months as a employee;
- Reimbursement of your public transport costs up to the amount of 75 EUR per month for cross borders.
- Sympass card discount
(Factory 4 the largest Fitness space in Luxembourg) * Remote and adaptive work arrangement (maximum 3 days per week work from home and minimum 2 days per week work from the office after the adaptation period)
- Learning and training, i.e., via our digital learning environment 'Skills Platform'
- Support for professional qualifications eg ACCA
- Regular social events
- Free coffee, tea and fresh fruits in our office