Senior Paralegal - CoSec

Apex Corporate Services

  • Munsbach, Luxemburg
  • Unbefristet
  • Vollzeit
  • 2 Monate her
We are seeking a dedicated and experienced Corporate Officer to join our growing team and play a key role in supporting the governance and administration of our Alternative Investment Fund structures. This position offers the opportunity to take ownership of a diverse portfolio, work closely with senior stakeholders, and contribute to the continued development of a high-performing corporate services function within an international environment.As a Corporate Officer (Alternative Investment Funds), you will play a central role in the corporate governance and administration of the funds and structures under our management. Your responsibilities will include:
  • Managing and coordinating the day-to-day administration of funds and related vehicles, including board and shareholder meetings, investment transactions, and interactions with external stakeholders (notaries, LBR, occasional liaison with central administrators).
  • Attending and supporting board and shareholder meetings.
  • Overseeing the approval and filing process for annual accounts and organizing related governance meetings.
  • Drafting minutes, circular resolutions, and other corporate documentation for Board and Shareholder meetings.
  • Reviewing corporate documents prepared by colleagues to ensure accuracy and compliance.
  • Ensuring strong corporate governance standards are maintained and all regulatory requirements are consistently met.
  • Reviewing deliverables and overseeing established processes to ensure quality and efficiency.
  • Collaborating closely with onshore and offshore teams, maintaining internal KPIs, and supporting the Team Leader in operational matters.
  • Building and maintaining strong relationships with Boards, internal departments, intermediaries, and local authorities.
We are seeking a committed professional with the following profile:
  • Minimum 5 years of experience in Corporate Secretarial services for Alternative Investment Funds in Luxembourg, ideally within a domiciliation or fund administration environment.
  • Bachelor's or Master's degree in Corporate Law, Economics, Administration, or a related field.
  • Strong knowledge of the Luxembourg fund industry and Luxembourg corporate law.
  • Highly organized, able to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Exceptional attention to detail and a commitment to accuracy.
  • Ability to work autonomously while contributing positively to a team-oriented environment.
  • Excellent interpersonal skills, with the ability to communicate effectively with clients and colleagues at all levels.
  • Strong client-focused mindset and a pragmatic approach to problem-solving.
  • Outstanding administrative and organizational skills, with the ability to identify opportunities for process improvement.
  • Fluency in German and English is mandatory.
  • Proficiency in MS Office (Word, Excel, Outlook, Teams) and the ability to learn new systems quickly.
Joining our team means becoming part of an environment that values collaboration, professionalism, and continuous growth. We offer:
  • A friendly, cooperative, and supportive team culture.
  • The opportunity to contribute to a growing global organization with strong industry presence.
  • Competitive remuneration aligned with your skills and experience.
  • Ongoing training and professional development to support your long-term career growth.

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