Executive Assistant (m/f)

• Act as the point of contact among executives, employees, clients and other external partners
• Screen phone calls and incoming (e)mails and take appropriate actions to ensure a professional and timely response
• Regularly attend internal meetings and draft minutes
• Make travel and accommodation arrangements
• Prepare, check and approve documents/reports according to internal procedures in the scope of his/her responsibility (Expenses, holidays, timesheets etc.)
• Maintain office systems, including traditional and computerized document management and filing
• Set up internal and external meetings, including calendars, room bookings, refreshments, equipment and ensure that relevant documents are available in due time
• Proof read documents in French, English and ideally German

• Bachelor’s degree or equivalent (Bac +2/3, BTS,DEUG)
• At least 5 years of experience in a similar executive position
• Ambassador to the inside and outside world
• Ability to exercise sound judgment in dealing with confidential and sensitive information
• High level of emotional intelligence & ability to react with situational appropriateness
• Autonomy in organizing work & proactive attitude
• Ability to prioritize his/her tasks
• Proficiency in MS office suite and with document management system
• Be flexible on missions (multi tasks and multi persons) and working hours (depending on workload and meetings)
• Fluency and excellent writing skills in English and French is mandatory, Luxembourgish and German is an asset

Monster