office & corporate administration

• Front-office & travel support - Welcome visitors, manage calls, receive & scan documents, post and meeting rooms; organize business travel (flights, hotels, transfers).
• Office facilities & supplier contracts - Oversee day-to-day suppliers (stationery, cleaning, fruit & snacks, coffee/tea, water dispensers) and track related invoices.
• Sales administration - Verify reservation contracts and annexes for all projects; run KYC screening, coordinate counter-signatures and notary appointments; update the “Sales Bible” with price breakdowns, VAT data and buyer details.
• Supplier onboarding & agreement workflow - Collect supplier KYC files, perform solvency checks (Creditsafe), prepare agreement approvals with key-term summaries, shepherd e-signatures and archive final documents.
• Corporate governance documentation - Draft mandates and shareholder resolutions with Legal; file statutory changes with the Trade Register & UBO register; order certified extracts when required.
• Ad-hoc team assistance - Produce polished correspondence, mail merges and general administrative support whenever needed.

• First experience in office, legal or sales administration (real-estate a plus).
• Fluency in French & English
• Eagle-eye for detail: contracts, numbers and names must be right the first time.
• Proactive, problem-solving mindset and the ability to prioritize in a fast-moving environment.
• Friendly, service-oriented attitude-equally at ease with executives, suppliers and visitors.

Randstad