Administrativ Assistant in Finance / Loan operations (m/f/d)

Artevie

  • Luxemburg
  • Unbefristet
  • Vollzeit
  • 2 Monate her
  • Einfach bewerben
Job Description:Administrativ Assistant in Finance / Loan operations (m/f/d)Location: Luxembourg, city centre/ GareContract: CDI, Permanent,100%Home/work office: Yes, Home Office is available in reconciliation with company (but no 100% remote)Starting date: AsapKey topics: Manage business processes around complex legal documents, handle and reconcile processes with internal / external parties involvedAbout your missionYou gonna join one of the world market leaders in large-volume loan business for aircrafts. Becoming a member of their internal Luxembourg team, you gonna focus to ensure that legal document administration processes are managed in professional manner, are efficient and quality outcome is ensured. You DO NOT work on content on legal documents itself, thats done by the legal team, but you are the one taking care of all operational and administrative tasks around legal documentation.About the companyOur client is headquaretered in the center of Luxembourg and is a market leading financial company specialized in aircraft lending and loan business. They are part of one of the world biggest alternative investment firms (HQ in US). With $37 billion in gross origination volume since 1983 they are a key player in this spercialized industry.The Luxembourg core team is with approx. 10 people (group office in Lux is +80 people) a small but powerful and very team orientated team. The company, even being part of global group, considers themselves as a "family" with warm atmosphere, good team spirit, low hierarchies, and potential to grow. All that combined with good and flexible working conditions.What you take care of:You will work closely with SVP Contract Management to ensure contracts are appropriately set up in system, documentation is maintained properly & up to date with information related to portfolios managed by PK
  • Administration tasks around registration of new loans agreements in the systems & routines
  • Handling admin tasks aroundloan prepayments and termination of loans
  • Maintenance Reserves – Request & process monthly reports, update MR statements / contracts, monitor receipt of funds.
  • Aircraft Reports – Monitor requirements in calendar, request reports, update of calendar.
  • Insurance Renewals – Correspondence with Brokers, monitor receipt of insurance certificates, update calendar, MACS and DS.
  • Eurocontrol Monthly Monitoring
  • Monitor calendar (action items, covenants, LC expiries, Eurocontrol).
  • Agency Role function of PK Luxembourg (shared with other contract management team member)
  • Treatment of ad hoc requests from customers, in-house
  • Assisting with auditor requests
  • File client Management reports on server
  • Overseeing (and back-up) Financial Statement Requests and Monitoring
  • Backup for Customer Invoicing
  • Back-up Administrative Assistant
Your profile:
  • University Degree in Finance, Legal or similar education
  • Highly organized and attentive to detail
  • Highly motivated, confident with a flexible attitude
  • Ability to work well in a team environment and to perform under pressure/against tight deadlines
  • Excellent administrative and inter-personal skill
  • Maintain high level of integrity and confidentiality
  • Ability to multitask and prioritize effectively
  • Good PC skills including MS Outlook, Word, Excel and PowerPoint
  • Business level written and oral communication skills in English
  • Maintain high level of integrity and confidentiality
  • Ability to multitask and prioritize effectively
  • Unrestricted work authorization in the Luxembourg
  • Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check.
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