Executive Assistant

• Manage and optimize the executive’s complex calendar, ensuring efficient prioritization of meetings and commitments.
• Coordinate internal and external meetings, calls, and appointments across multiple time zones.
• Act as a gatekeeper for the executive’s time, prioritizing requests and ensuring adequate preparation time for key engagements.

• Draft, proofread, and format professional correspondence, reports, and presentations.
• Manage incoming communications and ensure timely responses where appropriate.
• Serve as a key liaison between the executive and internal teams, partners, investors, and external stakeholders.

• Coordinate complex international travel including flights, accommodation, transportation, visas, and itineraries.
• Prepare detailed travel schedules and briefing materials for meetings and events.
• Manage last-minute changes and travel contingencies efficiently.
• Attend conferences, events, or business trips when required to ensure smooth execution of logistics.

• Prepare agendas, presentations, and briefing materials for meetings.
• Record key decisions and action items during meetings.
• Track deliverables and follow up with relevant stakeholders to ensure progress.

• Maintain organized digital and physical documentation.
• Support preparation and submission of institutional documentation and administrative paperwork.
• Assist with selected personal logistics related to the executive’s schedule and travel coordination.

• Coordinate participation in international conferences, industry events, and speaking engagements.
• Ensure presentations, materials, and logistical arrangements are prepared in advance.
• Support the executive during events to ensure schedules and engagements run smoothly.

• Assist with research, reports, and preparation of briefing documents.
• Support special projects and initiatives led by the executive.
• Format and prepare presentations using PowerPoint and Canva.

• Build and maintain professional relationships with internal teams, partners, and external stakeholders.
• Ensure a professional and welcoming experience for visitors, partners, and investors meeting with the executive.

• Bachelor’s degree or equivalent experience.
• 3+ years of experience supporting senior executives in a similar role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to anticipate needs and act proactively in a fast-paced environment.
• High level of discretion and professionalism when handling confidential information.
• Strong problem-solving abilities and attention to detail.
• Experience managing complex international travel arrangements.
• Proficiency with Microsoft Office and/or Google Workspace.
• Familiarity with calendar and travel management tools (Outlook, Google Calendar, Concur, etc.).
• Ability to multitask and prioritize under pressure.
• Flexibility to occasionally travel and support events outside standard office hours.
• Fluency in English and French and/or German and/or Luxembourgish.
• European citizenship or valid work authorization for Luxembourg.
• Valid driving license (required).

• Be part of a pioneering company shaping the future of satellite 5G connectivity.
• Work closely with senior leadership in a high-impact role.
• Participate in international events and conferences in the rapidly growing space and telecom sector.
• Join a dynamic and innovative environment at the forefront of New Space technology.

OQ Technology