Administrative assistant

Université du Luxembourg

  • Limpertsberg, Luxemburg
  • Unbefristet
  • Vollzeit
  • 2 Monate her
The is an international research university with a distinctly multilingual and interdisciplinary character.The (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.Your roleYour role is to provide effective and efficient administrative support to the Department of Physics and Materials Science (DPhyMS). Embedded in a committed team, you work closely with the other DPhyMS Professors, Researchers, Administrative Assistants and the central services of the University, notably the accounting department (SFC), logistics (SLO) and external suppliers.Concretely, the job includes the following tasks:
  • Administration of business trips, acquisition orders, processing of invoices
  • Budget follow up
  • Organisation of conferences, events, logistics, etc
  • Welcoming visitors, sorting out mail, handling phone calls
  • Support for presentations and lectures
  • Liaise with the university administration
  • Support with social media & communication material
  • Collaboration with international partners
  • Project monitoring with regards to the administration part of the projects
Your profile
  • Graduate secretary or equivalent by work experience
  • 5 years of experience in administration/secretary’s office, preferably in a research or academic environment
  • Fluency in English is required. Proficiency in French is preferred. Knowledge of German and Luxembourgish is considered an asset
  • Excellent communication skills
  • Excellent organizational and prioritizing skills with attention to detail and accuracy
  • Proficiency with modern office software, spreadsheets, content management systems and collaborative platforms
  • Proactive, reliable, open-minded and diplomatic with the ability to work in a fast-paced international academic environment
  • Ability to adapt to a multicultural and multilingual environment
We offer
  • Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
  • A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
  • A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …
How to applyApplications should include:
  • Curriculum Vitae
  • Cover letter
Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.General information:
  • Contract Type: Permanent
  • Work Hours: Full Time 40.0 Hours per Week
  • Location: Campus Limpertsberg
  • Internal Title: Administrative assistant
  • Job Reference: UOL07508
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Université du Luxembourg