Trilingual Lawyer Assistant

Michael Page

Managing the time schedules of a Partner / experienced Lawyers. Monitoring calendars to ensure that deadlines are met
Assisting and coordinating of all administrative tasks (phone, mail services, copying, filing, scanning)
Maintaining and monitoring the entire life cycle of a client file from opening until closing.
Ensuring compliance of the portfolio.
Recording the files parameters and data correctly enabling invoices to be issued timely.
Updating CRM database.
Preparing/ finalizing and formatting legal documents.
Filing of documents in compliance with the applicable conventions in the software;
Scheduling meetings, organizing internal and external events and meetings. Taking meeting notes.
Booking business travel arrangements.

Assist Partner on any administrative tasks, as well as some team membersWork for one of the major law firm of Luxembourg

Bachelor Degree in Office Manager or Business Administration
Ideally at least 2 years professional experience as an administrative assistant in an international and fast paced environment
Fluent in both written and spoken German (native speaker level) and English with a very good command of French
Excellent time management skills, ability to multi-task and prioritize work
Highly proficient in MS Office
Able to work autonomously and as a team player
Able to handle confidential information with discretion.

Our client is a well established law firm representing Luxembourg and foreign clients covering legal, regulatory, taxation and advisory aspects.

Michael Page