Executive Assistant (H/F)

• Ensure front-desk activity (reception, telephone, correspondence and meeting rooms' management)
• Provide general administrative support to the team (create, type, format, copy, file, archive... documents and files)
• Organise meetings and business trips
• Coordinate all actions linked to office management and deal with suppliers (manage office supplies, control the tidiness and operational functionality of the office, manage IT issues, signal repairs.)
• Update databases and contact lists in Excel and Outlook
• Take part in the invoicing process on Avonca system (prepare and send invoices, record time, disbursements and expenses)
• Take part in the AML / KYC process
• Participate in marketing actions (events and conferences, mailings, material, digital communications.)
• Be part of a team and work in close cooperation with the other team members.

• Has an experience of minimum 3 years in a similar role, ideally in a law firm or legal environment
• Holds a bachelor's degree in executive secretarial studies or languages
• Has an excellent command of French and English, written and spoken. A good command of Luxembourgish is an advantage
• Has an excellent knowledge of Microsoft Office: Word, Excel and PowerPoint
• Is highly organized, rigorous, reliable and pro-active
• Can demonstrate strong adaptability competences and a good resistance to stress
• Is a good team player and, at the same time, capable to work autonomously
• Has strong interpersonal skills and is customer oriented.

• A human scale working environment where positive communication, feedback and initiatives are encouraged
• Interesting, diversified and stimulating challenges
• An opportunity to develop your personal and professional skills.

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